Petroleum transaction due diligence.
Clarity before commitment.
Assess suppliers, terminal authority and transaction documents with a defined review scope, documented evidence and clear next steps.
Know the counterparty.
Understand the evidence.
A petroleum transaction can involve a supplier, mandate, storage operator, inspection company and several layers of documentation. Our review brings those parts into one defined assessment, so you can see which claims are supported and which questions still need an answer.
Singapore Lube Park Pte. Ltd. Petroleum Terminals supports traders, importers, procurement teams and authorised representatives assessing a proposed purchase, storage arrangement or supplier introduction. The review is built around the decision in front of you: engaging a counterparty, signing an agreement, arranging storage or moving to the next commercial stage.
Six areas. One connected assessment.
The agreed scope may include the following checks, depending on the transaction, access to records and the evidence available.
Counterparty identity
Establish the entity behind the offer and the role it claims to perform. A registered company and an authorised seller are separate questions.
- Exact legal name, registration number and jurisdiction
- Registry status and relevant corporate records
- Relationship between the company, representative and proposed contract
Terminal & storage authority
Examine whether the named operator, contact and claimed storage arrangement connect to the actual requirement.
- Terminal identity and independently located contact routes
- Authority of the person issuing the storage proposal
- Product, capacity, location and timing claims requiring operator confirmation
Transaction document review
Read the document package as a connected transaction, rather than treating each attachment as proof on its own.
- Consistency of parties, dates, quantities and product descriptions
- References linking an offer, invoice, storage document or inspection report
- Missing pages, conflicting versions and questions for the stated issuer
Inspection & product evidence
Separate what an inspection document reports from what can be established about a current cargo.
- Named issuer and available official verification channels
- Inspection date, sample or cargo reference and stated test scope
- Whether the record relates to the product and transaction being proposed
Storage & cargo coordination
Identify practical gaps between the commercial procedure and the proposed movement of product.
- Receiving and dispatch methods, product acceptance and handling needs
- Who is responsible for terminal approvals and scheduling
- Dependencies between storage, inspection, delivery and release
Commercial process & open risks
Map the steps at which evidence, authority or payment instructions need clarification before a decision.
- Parties issuing invoices and receiving payments
- Unexplained account changes or third-party payment requests
- Conditions that remain outstanding before the next transaction stage
Check the authority behind the offer.
An identifiable facility does not, by itself, establish that a particular representative can offer its capacity. Equally, an incorporated trading company is not automatically authorised to sell a specific cargo.
We frame the checks around the actual claim: who issued the proposal, which entity would contract, what authority is asserted, and what the operator or issuer can confirm through an independently established channel.
- Distinguish the terminal owner, operator, tenant, broker and supplier.
- Match the proposed contracting party to the supporting records.
- Record unsuccessful confirmation attempts and outstanding permissions.
From the initial question
to a documented finding.
Start with the decision
Tell us the parties, product, location, transaction stage and the issue you need resolved. We identify the documents, permissions and specialist input the review may require.
Confirm the scope
Agree the review questions, deliverables, fees and proposed timing before work starts. Any paid registry extracts, third-party services or physical inspections are identified separately.
Assess and corroborate
Compare the submitted information with relevant records and available issuer or operator confirmation. Track inconsistencies, response dates and questions requiring further evidence.
Explain the findings
Receive a written assessment of the agreed questions, the evidence supporting each finding and the outstanding actions. Further checks can be scoped if the transaction changes.
A clear record for
your next commercial decision.
The report sets out the instruction, documents reviewed, sources consulted, relevant dates, confirmations obtained and unresolved questions. Each material conclusion is tied to the evidence available within the agreed scope.
Confirmed
Information supported by the identified record or confirmation, with its date and scope.
Not yet confirmed
A claim for which sufficient supporting evidence or issuer response has not been obtained.
Inconsistent
Differences between records, documents or statements that require clarification.
Outside scope
Questions that need an additional instruction, specialist assessment or physical examination.
Your next-step summary identifies the clarifications to request, the parties best placed to answer and the matters to resolve before proceeding. It does not substitute a document review for physical cargo inspection, legal advice or proof of current product ownership and availability.
A document is a starting point.
Its meaning needs checking.
A storage receipt, inspection report or product specification should be assessed against its issuer, date, named parties and the cargo or service it describes. A genuine historic report may still leave unanswered questions about a new transaction.
For documents carrying a third party’s name, the appropriate verification route is that issuer’s official service or authorised contact. For example, SGS offers a dedicated process for verifying SGS-branded documents. We distinguish a request for verification from a confirmation actually received.
Where a vessel is part of the proposed movement, an agreed review may examine its stated identity and available ship records. A vessel listing or position does not establish that it carries the seller’s claimed product.
Send the question.
We will define the review.
Start with a short description. The initial enquiry form does not require confidential transaction documents.
- Your company and your role in the proposed transaction.
- The exact counterparty or terminal name and relevant location.
- The product, approximate volume and present transaction stage.
- The claim, document or instruction that needs checking.
- Your decision deadline and any approaching contractual milestone.
Following the initial discussion, we agree which records are needed and how they should be shared. Supply only material you are authorised to disclose; unnecessary personal identifiers and payment credentials should be excluded.
These official resources illustrate available verification channels. Their inclusion does not imply a partnership, an endorsement or that a specific counterparty has been cleared. Singapore bunkering licences concern the relevant bunkering activity; they are not a substitute for checking a storage offer.
ACRA: business information checks ↗ACRA: verify issued records ↗MPA: licensed bunkering providers ↗SGS: document verification ↗Frequently asked questions
Answers to help you prepare your next step.
What does petroleum transaction due diligence cover?
The agreed review may cover counterparty identity, terminal authority, document consistency, issuer verification and unresolved steps in the commercial procedure. Scope, fees and deliverables are agreed before work begins.
Does a company registration prove that a supplier can sell the product?
Registration helps establish the entity and its recorded status. The supplier’s authority over a particular cargo, or its ability to perform the proposed contract, needs separate evidence.
Can a terminal website confirm that a storage offer is genuine?
A website alone cannot confirm the authority of the individual making an offer or the capacity proposed. Check the operator and the specific claim through independently established contact routes.
Can an inspection report be verified with its issuer?
Use the issuer’s official verification channel. SGS, for example, provides a service for SGS-branded documents. A verification request should not be treated as confirmation until a response has been obtained.
Do I need to send confidential documents with my first enquiry?
Start with the counterparty name, transaction stage and the question you want addressed. Required documents and an appropriate sharing method can be agreed after the initial discussion. Only share information you are authorised to disclose.
How long does a review take, and what does it cost?
Timing and fees depend on the agreed questions, jurisdictions, document volume and any third-party responses needed. They are proposed after the initial scope discussion. Urgent deadlines should be disclosed at the outset.
What will the report tell me?
It identifies the agreed checks, evidence sources, confirmations, inconsistencies and unanswered questions. Findings distinguish confirmed, unconfirmed and out-of-scope matters and set out practical follow-up actions.
Does due diligence replace physical inspection or guarantee a transaction?
No. A desk review does not measure tanks, sample cargo or establish current ownership by itself. Physical inspection, legal review and other specialist work require separate arrangements where needed.